Executive Assistant

Overview

The Executive Assistant will provide high-level administrative support to the COO and will perform other administrative duties related to the operations of the HR.

KEY RESPONSIBILITIES & JOB TASKS

Your key responsibilities and accountabilities will include:

• Manage professional scheduling for the COO, including agendas, emails, calls, travel arrangements, client management, and other organization logistics.
• Perform administrative tasks including drafting letters, memos, invoices, reports, and other documents for COO.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database.
• Schedule and attend meetings, take notes and record minutes when needed.
• Assist the HR department by scheduling and organizing appointments, prepare generic correspondence and letters.
• Ability to effectively interpret needs and foresee problems and prevent them by taking action while using analytical skills and a broad understanding of the organization activities.
• Perform other duties as assigned.

EDUCATION & SKILLS REQUIREMENTS

• Bachelor’s Degree in Business Administration or equivalent from an accredited university.
• Experience: At least 4 years of related experience, preferably in the NGOs or service companies.
• Language: Fluent in Arabic and English, French is a Plus.

Additional Skills:

• Excellent computer skills including Microsoft Office programs.

The ideal candidate will have:

• Excellent verbal and written communication skill.
• Excellent organizational skills and attention to details.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

APPLICATION PROCESS

Interested applicants meeting all the above requirements are to submit their applications below.

Only shortlisted candidates will be contacted.